How to Organize Time

in #life7 years ago

Do you have difficulty finishing things on time? Want to organize time better? Are you having trouble writing work reports on time? Are you able to accomplish what you want to do before the deadlines? Can you manage your time appropriately? All these things must be in mind to know if you have the time management capabilities to effectively increase your productivity and balance your life.

If you have a "no" answer to any of the following questions above, this means you can not manage your time the way you want. Time as money must control time and how to create a productive and profitable work environment. If you do not, you can spend your busy life running busy doing a certain job. These are some tips that help you manage time and help you increase your productivity and balance work and public life. Follow these tips to enhance your skill in time management.

Learning the skill of time management frees you from stress and stress. You need to be more productive and reduce procrastination to have more time to rest and reduce stress and tension.

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Organize time correctly?

* Plan a daily plan:

You can write a daily plan for what you will do in the morning to divide and organize time throughout the day. This plan helps you develop a profile and visualize how your day will be and what tasks are required of you and determine your bedtime and rest? If you want to balance in time you can stick to this plan and do it best. Steps to plan:

  • Identify the tasks that will help you achieve your goals and summarize the time to implement them.
  • Eliminate minor tasks that are not important.
  • Know what you need to do every day.
  • Divide tasks so that they are completed on the specified day.

* Setting a time limit for each task:

It should be very clear when you plan your day by setting a time limit for each task, for example task A 10-3 because it allows you not to do the task on the other and eat on time and also do other activities.

* Reward yourself for any achievement:

If you do anything, try to celebrate it. The way you reward yourself is up to you to motivate yourself to follow the next day's plan. Helps you increase your time management skills along with the ease of doing other tasks.

* Using Calendar:

Calendar helps you manage daily activities. For example, you can use notes, e-mail, mobile phone, or a large notebook to help you organize your schedule.

* Make a long list of goals:

The list of long-term goals in organizing your projects and plans daily and how to divide your time.

* Set the deadlines:

The most important thing to organize your time is to know very well when you need to finish your job? And write deadlines clearly in your calendar in a structured way so you know when you need to finish them?

* Learn to say "No":

Avoid deviating from the daily plan that you put in the morning because you may be tempted to do other activities to prevent multitasking and the need to do the important activities first so as not to postpone any of the tasks in a later period.

* Finish your goal early:

When you are aiming to finish the task or goal at a specific time. Some may be late to finish the task but when you select an early time to finish the task you can accomplish it on time.

* Customize time for activities:

You can set a time for various activities such as half an hour to read or exercise your favorite sport, perform your own hobby.

* Be sure to have an hour next to you all the time:

Before you start any task, prepare an hour next to you. Because you may be too exhausted to work and lose track of your time. If there is a huge hour in front of you to show you the time set.

* Make a reminder on your mobile phone 15 minutes before the end of Elm: one of the most important functions of its calendar are reminders. If you have an important meeting to attend, you can set this reminder 15 minutes ago.

* Focus:

We mean the lack of multitasking and focus on the performance of one task at a specific time and then move to another task and the most important thing is to focus on one main task. It is best to close all applications you do not use, browsers and social networking sites such as Facebook to focus attention on what you do only and implement it efficiently.

* Avoid distractions:

What distracts attention from work? Is instant messaging? Phone calls? All of these things are deviations from your primary goal. Avoid using chat and do not log on to any chat site when starting any work or distract your attention. Because when you do anything important, you should turn off your phone because that helps you focus better.

* Do not pay attention to important details:

Do not care about details is not important in the absence of the task in the way you want. So as not to weaken your enthusiasm to do the next task.

* Setting priorities:

You can not do everything at once, learn how to prioritize and what is most important to do first and leave the rest for later. You can apply the principle 80/20 which is a key principle in setting priorities to increase your productivity.

* Time Analysis:

A good time observation is one of the most important things that can help you improve the effectiveness of your time management by recording the activities that you want to do in detail during a certain period eg week. To learn how to spend your time, analyze your activities by writing activities that achieve your goals well and can be categorized as follows:

  • Urgent and important things.
  • Urgent and not important.
  • Matters are important and not urgent.
  • Things are not urgent and not important.

You may find this way that you spend more than 30% of your time in unnecessary activities that this analysis helps you to report

* Delegate:

We mean if there are things that someone can do better than others or that these things are not so important you can consider delegating someone else to do them to focus on important tasks.

* Do similar tasks together:

You can classify similar and related works together. For example, do basic groups (writing articles, books), b (training) and (workshop development) so you can allocate time to make phone calls.

* Eliminate Time-Lost Elements:

It takes a long time away from your business to surf Facebook, Twitter or check email. You can specify a specific time after the completion of daily tasks to follow up all these things and work to close them while doing the specific work.

* Leave time between each and every task:

Do not try to do all the tasks on a continuous basis, leaving a break time of about 5-10 minutes between each task and the other because this helps you finish the previous task and start the next stage in a good way.

* Keep working with you:

If you have extra time on an airplane or train or waiting for something you can keep working with you to do something at this time.

* Determine the most productive time for you:

Each of us has a specific time in which to accomplish most of the tasks well, some prefer morning, or evening? You need to determine the productive time for you to work better.

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I definitely agree with you. Having an extra hour as buffer is helpful but if you do something important during your productive hours, you can finish even faster. I read somewhere though that time management is a misnomer, since we can't really change time. We can only manage or organize people, things, activities and events. But time just keeps ticking on its own. I would say budgeting time is a better term. Just sharing what I remember from Steven Covey I guess.

I definitely find the importance of what I'm working on sets my productivity, and when I say importance, I mean to me. Tasks such as beer brewing, where things need to happen on a certain timeline otherwise a bad batch is produced, I tend to be very productive because the end result is very important to me. A task at work however, especially with an arbitrary time line, doesn't rank very highly to me for importance (even if it's important for others), so I tend to be less productive working on the task.

Nice
Thanks for the tips .. It's at the heart of the problem
Post amazing .. Well done

Time is so precious and when we wasted it, it will be lost forever! Use your time wisely and productively.

Very useful tip. I myself also having hard time managing my time 😭
And try to apply this tips to myself .

It's really useful post and need to be upvoted and resteemed, time managment is really important. I will resteem this for sure to my 3500 followers.

thank u very much @clixmoney

Learning to say NO is something I really need to work on myself. Not only saying No to other distractions or responsibilities that might come up but also saying NO to other people. If you have your day planned out, I don't think it's outrightly wrong at all to say NO to other people who might want you to help out with a few things.

People might get offended and that gets to me always. Anyway, I've decided it won't anymore. Saying NO to others if you have something to do yourself is totally RIGHT.

yeah really!and for some ppl it's hard to say"no"!!!but it's really a must!

In that case, definitely check out this video:

That's definitely what I needed to hear. I'll try out my NO day starting from tomorrow. I know I'm going to feel bad about it, maybe even worse than the person I'm saying no to. But it's a necessary evil, for the greater good😀.
My NO starts now.

Very good tips here, I always try to stick to them however always end up failing, bought myself an actual project planner for this year and theres something about writing tasks on paper that I feel make me get off my ass and do them ahaha

I hope this gonna be useful! Managing time is really difficult for an ADHDer like me. None of my days are really productive I think. But yeah, 'if you fail to plan then you plan to fail' they said..So at least I made plans

if the day is productive or not depends on how u think it!come on sis!Fighting!(Me too when i am hungry i gonna be a monster😂)

You're right, I have to keep fighting! (Opss, seems like I have company 😂😂😂)

hhhhhhhhhhdear company🙈🌹

Half an hour for sports? That's no more than a warmup for me :) Very good tips though, especially about the priorities, I set mine long time ago in yoga, committed to just 15 minutes a day no matter what, therefore I had no excuse at all. I used Jerry Seinfelds don't brake the chain produktivity tip, logging every single day, and counting them. As easy as crossing the days off a calendar, simple enough to sticking to it, not like GTD with its endless lists. Days became months, minutes became hours, the chain brake slightly after two years, but at that moment I was at such a level and intensity that I needed to force me to take brakes. Two years later and I am still at a very high activity level. Now my challenge and motivation is to overtake my old 2 year streak :) Best method ever for longtime goals and the only one that worked for me. It also helps when you are in a community, I inspired a lot of people which have chains twice as long as mine now.

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