Zoho mail is an IMAP based email client, primarily used for business communication purposes. It offers mailbox management services to business organizations for managing emails, contacts, calendar events, tasks, streams, etc. Since this webmail can easily integrate with other apps like Zoho CRM, Streams, Zoho Creator, this webmail proves to be a great choice for professional communication and collaboration.

In today’s digital age, it is essential to periodically backup your essential data to avoid losing your data to any unprecedented cyber threat or accidental deletions. This write-up highlights the need to back up your Zoho mailbox data and a few efficient ways to do so.

What’s the need to backup Zoho Mail data?

We’ve discussed below certain reasons why you should backup your Zoho mailbox’s data.

• Easy collaboration: Having a backup of your Zoho mailbox allows you to easily access and share your mailbox data from anywhere.
• Legal compliances: Some business firms impose mandatory regulations to backup data for safekeeping and future references.
• Free up space in mailbox: Backing up essential emails allows users to free up some space in their mailbox.
• Avoid data loss: Taking a backup of your mailbox data ensures that your crucial data remains unharmed in certain cases of accidental deletions, virus or malware attacks, or from online hackers.

Backup Zoho Mail data by the Import/Export feature

Users can easily export Zoho Mail data with the help of the Import/Export feature offered by Zoho Mail. This feature allows users to directly import or export their mailbox data to a secure location on their system. Follow the steps below to backup:

• Run Zoho Mail on your web browser.
• Click on Settings on the top right corner of your screen and select Import/Export Emails option.
  
• In the Export section, click on Select folder to choose the required folder from the drop-down list and set the date range filter by clicking on Export Date.
• Tick the Include subfolders & Export archive email(s) alone as per your requirement and click on Export.
• A download link will be sent to you in your mailbox which will be valid for only 30 days. You’ll be able to download all your data in .zip format.

Easily backup Zoho Mail data with an automated tool

There are limited manual methods available for backing up Zoho Mail data locally on your system. Additionally, these methods aren’t feasible for backing up large mailboxes since the process takes too much time and disrupts the original hierarchy of the mailbox.

To avoid any unfavorable circumstance, backup your mailbox data with a Zoho Mail backup tool like Recoveryfix IMAP Backup. It can easily backup your IMAP-based mailboxes to several file formats. This tool allows users to apply various kinds of filters to customize your backup process as per your need.

Let's delve into the working process of this tool below:

1. Install the tool from the website and launch it on your system.
2. Click on the Add(+) button to add your Zoho account for backup.
3. Enter your User Email/Login ID, Password, and Server Name/IP and click on Add.
4. Add more accounts if required and click on Set Filter and Backup.
5. Apply the filters you need and click on Start Backup.
6. Choose the desired file format for backup and click OK.
7. Browse the folder where you want to save your backup and click on Select Folder.
   
8. The backup process has begun. Once the process is successfully completed, you’ll see a message on your screen displaying the same. Click on the link to view the backup file.

Conclusion

Backing up your data is a crucial task to avoid data loss in case of cyber threats or accidental deletions. This blog highlights the need to export Zoho Mail data and outlines the method to do so. However, this method can prove to be quite lengthy and time consuming, especially for users having large mailboxes. Hence, we advise you to take the help of an automated software. Recoveryfix IMAP Backup is an advanced tool that streamlines your backup process and efficiently saves all your data in a safe location while maintaining the original hierarchy.